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2021 General Annual Meeting

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On April 24th 2021, RCATV will be having their virtual 2021 Annual General Meeting to update members and riders.

About this Event

This annual business and trail update event is open to individual and corporate members of the Renfrew County ATV Club (RCATV), to members of the trail riding community and interested partners. Our focus is to provide the riding community with updated info on the status of trails, financial expenditures and RCATV business, as well as the very important role of electing and ratifying the 2021 Board of Directors.

All attendees are welcome to participate and contribute to the discussion, however only valid Individual and Corporate Members of RCATV will be able to vote on business decisions and in elections.

On The Agenda:

9:00 - 9:40 Tech Testing

10:00 PRESIDENTS UPDATE: We will introduce our focus for 2021, our plan to stay engaged with our riders through another summer impacted by COVID and wrap up the 2020 year in review

10:15 TRAILS UPDATE: Get the latest on new and developing ATV trails in Renfrew County and South Algonquin, including the Hastings Heritage and County trails, updates on the Algonquin Trail and expanding RCATV Trails.

10:45 BY-LAW AMENDMENTS: By-laws are key to ensuring transparency and governance. By-law changes for approval include the new role for Second Vice President, definition of membership to include non-riders, and requirement for Wardens and Executive to hold police reference checks.

10:55 FINANCIAL STATEMENT & BUDGET APPROVAL: Members play an important role in approving RCATV’s $124,000 Budget, so that the Board of Directors can continue to operate the Corporation throughout the year. Budget highlights will include:

  • Trail Maintenance 60%
  • Staff Support & Students %16 (including GIS and trail support)
  • Trail Safety 9.3%
  • Marketing 4%

11:05 OFATV UPDATE: Hear from the Federation about 2021 priorities and what is new at the provincial level

11:15 VOLUNTEER OF THE YEAR: Volunteers are the backbone of this organization, we will introduce our nominees and winners for 2021. If you have a volunteer you wish to nominate, email us at info@renfrewcountyatv.ca

11:20 ONTARIO REGULATION 8/03: Recent municipal land-use agreement changes, and changes to Off-Road Vehicle regulations on Ontario roads in Renfrew County.

11:35 NEW BUSINESS FROM THE FLOOR

11:45 CONFIRMATION ON BOARD OF DIRECTORS: RCATV will not be receiving nominations from the floor, instead Director nominations are open from March 20 – April 20. Please visit our “Volunteering with RCATV” page for positions up for election, and email info@renfrewcountyatv.ca to express interest.

Documents for the Agenda will be sent to you in advance via email, and available on our website as they are developed.

RCATV Board Elections

Executive Positions (elected from amongst the new and incoming Directors at the first Board Meeting)

  • Chief Administrator
  • President
  • Vice President
  • 2nd Vice President

Area Directors - vacant

  • Petawawa
  • Greater Madawaska (Calabogie)
  • South Algonquin
  • Renfrew and Admaston/Bromley
  • Arnprior and McNab/Braeside

Directors-at-Large

Coordinator Positions

Directors and Members can be elected as committee chairs or program leads for the following portfolios:

  • Events Coordinator
  • Volunteer Management Coordinator
  • Trail Maintenance CoordinatorTrail
  • Development & GIS Coordinator

Alternate Directors

For each of our Area Directors, we have an Alternate Director position to work together and share responsibilities. To find out more, please contact us, or contact your local Director.

View the current Area Directors

View the position descriptions on our website

PLEASE NOTE: If you are planning to put your name forward for election in any of the above positions, please contact us before April 20 to request the board application form so that we get to know you and put your name forward at the AGM. president@renfrewcountyatv.ca

How do you participate online?

In order to keep our community safe, our AGM will be virtual only.

Members and registered guests will be provided with the ZOOM information to participate via live stream (phone, computer and/or mobile device).

  • we WILL NOT be enabling video camera's for attendees, please feel comfortable to grab a coffee and join us without concern for your privacy
  • you WILL be asked to provide your trail permit # at registration to ensure voting members can vote and that we have quorum
  • Details for the live stream will be provided in your registration confirmation
  • we suggest you download the ZOOM application to your laptop or mobile device to get the full features.
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