$0 – $120

Modern Hydronics Summit 2017 - Exhibitors

Event Information

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The International Centre

6900 Airport Road

Mississauga, ON L4V 1E8

Canada

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Sponsor & Exhibitor Information

Thank you for exhibiting at the Modern Hydronics Summit! Here’s some information to help you plan for the show:

Location

The International Centre

6900 Airport Road
Mississauga, Ont. L4V 1E8

Tabletop Display

- 10ft wide x 5ft deep exhibit space

- 6 ft x 2ft draped table

- One electrical outlet (15 Amp)

* Note: max height for displays is 8ft.

Your Tabletop Does Not Include: (Other Services that must be ordered separately)

- Shipping / Transportation / Customs (order from BONEYARD)

- Additional furnishings (order from BONEYARD)

- Certificate of Insurance (order from PAL Insurance or request from your insurance provider)


Internet (order from International Centre)


Booth numbers will be provided upon your arrival to the show and are not required when ordering additional services such as electricity, shipping, furnishing, etc. Simply provide your company name to the service provider. Attendees will easily find your company onsite via the Exhibitor Listing and Floorplans provided throughout the venue.

Setup/Teardown

Exhibits will be setup in Orion ABC and the Grand Foyer.

Exhibitor Move-In:

Thursday, September 14, 2017 7:00 a.m. – 9:30 a.m.*

* All exhibits must be set by 9:30AM. Any exhibitors that do not check in by this time may forfeit their right to exhibit.


Tradeshow & Conference Hours:

Thursday, September 14, 2017 10:00 a.m. – 8:00 p.m.

Visit our online agenda for full session details.

http://www.modernhydronicssummit.com/agenda/


Exhibitor Move-Out:

Thursday, September 14, 2017 8:00 p.m. – 10:00 p.m.

Note: all exhibit booths must be removed from the facility no later than 10:00 p.m.
Exhibit booths left on show floor after that time may be subject to additional fees.


Insurance

Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise, insurance can be ordered through PAL Insurance. You will not be permitted on the show floor without insurance.


There are (2) ways to arrange the required Insurance:

OPTION #1: SINGLE EVENT INSURANCE – Exhibitorinsurance.com

Annex Business Media has appointed Brokers Trust Group as recommended Insurance Contractors for exhibitors. You can order online by going to www.exhibitorinsurance.com and search for the event name Modern Hydronics 2017.

Please forward the certificate of insurance to Tara Patterson, tpatterson@annexbizmedia.com

Email or fax 416-510-5133

OPTION #2: YOUR OWN INSURANCE

Contact your own insurance company, request a certificate of insurance with the following requirements below:

  • Annex Business Media and The International Centre listed as an additional insured.

Annex Business Media 80 Valleybrook Dr,

Toronto, ON M3B 2S9

The International Centre

6900 Airport Road

Mississauga, ON L4V 1E8

  • Name of the Show: Modern Hydronics
  • Dates of the show: September 14, 2017 (includes move in and out dates)
  • Comprehensive General Liability of $2,000,000
  • Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.
  • Products and Completed Operations Liability
  • Contingent Employers Liability
  • Broad form Property Damage
  • Cross Liability clause
  • Severability of Interest Clause

Please forward the certificate of insurance to Tara Patterson, tpatterson@annexbizmedia.com by Thursday, August 24, 2017.

Email or fax 416-510-5133

Staffing

Your booth includes two complimentary admissions. If you register additional staff online, you will be invoiced $120 for each additional rep (to cover the cost of meals for the day). Please email tpatterson@annexbizmedia.com if you have any questions.

Meals

Lunch and dinner are provided for two complimentary company representatives per booth. Additional registered staff will be charged $120. Tickets available when registering here.

Shipping/Receiving

General
All arrangements for shipping to and from The International Centre should be made in advance as there is no onsite shipping office (so bring your return shipment waybills). You can use any shipping company you prefer. The official contractor for the show for Customs, Transportation and Material Handling is BONEYARD. Please notify show organizers if you are shipping something large as there are restrictions on the show floor for heavy equipment, large equipment or anything above and beyond the 10ft by 5ft space.

Transportation, Advanced Shipment or Customs Contact:
BONEYARD Phone: (416) 543-3161 Email: kevin@boneyardeventservices.ca

Advance Shipping

Advance shipments must be sent directly to BONEYARD. BONEYARD will begin accepting shipments starting August 14, 2017 between the hours of 8:00am‐4:00pm, Monday to Friday. Advance shipments must arrive no later than Thursday, September 8, 2017 at 4:00 pm to:

MODERN HYDRONICS – SUMMIT 2017

C/O BONEYARD

7-4060 Ridgeway Dr, Mississauga Ontario, Canada L5L 5X9.

To clarify shipping or customs questions, please contact BONEYARD Exhibitor Services at (416) 543-3161 or email kevin@boneyardeventservices.ca for assistance.

Direct Shipments

The only date The International Centre will accept shipments is Thursday September 14, 2017 during exhibitor move-in only. All direct shipments will be subject to material handling fees based on the total weight of your shipment unless you are onsite when it arrives to sign and receive your shipment directly at your booth. Show management is not responsible for your shipment. Be aware of what shipping service you have used so that if it has not arrived, you are able to track it.

Direct shipments to the venue should be properly labelled to the following address:

The International Centre

Conference Centre

RE: MODERN HYDRONICS - SUMMIT 2017, SEPT 14
Exhibitor Name: YOUR COMPANY NAME
6900 Airport Rd, Mississauga, ON L4V 1E8 Canada

Return Shipments

Return shipment pick-ups should be arranged for September 14, 2017 from 8pm - 9pm, directly from The International Centre.

If you are using BONEYARD for return shipments, they will be onsite for shipment pick up, please ensure that you have completed the necessary forms and have what you need for your return shipment (Show Management does not provide these forms). Exhibitors are responsible for pre-arranging return shipments and should bring waybills and return shipping paperwork with them as there are no shipping offices onsite.

If you are using your own service provider, shipment should be arranged for September 14, 2017 to be picked up between 8pm-9pm. If this cannot be arranged, please notify Show Management at tpatterson@annexbizmedia.com for special arrangements, no later than September 1, 2017.


Accommodations

A Modern Hydronics Summit 2017 rate of $129 is available at the Four Points by Sheraton Toronto Airport. Please identify you are booking with “Modern Hydronics" when booking to receive this rate. To book your room, call 1-866-716-8133 or book online at https://www.starwoodmeeting.com/events/start.action?id=1707181245&key=13CC1A28

For more information contact:

Tara Patterson | Event Coordinator| tpatterson@annexbizmedia.com | T: 416-510-6833

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Date and Time

Location

The International Centre

6900 Airport Road

Mississauga, ON L4V 1E8

Canada

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