$0 – $120

Modern Hydronics Summit 2017 - Exhibitors

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The International Centre

6900 Airport Road

Mississauga, ON L4V 1E8


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Sponsor & Exhibitor Information

Thank you for supporting the Modern Hydronics Summit! Here’s some information to help you plan for the show:


The International Centre

6900 Airport Road
Mississauga, Ont. L4V 1E8

Tabletop Display

- 10ft wide x 5ft deep exhibit space

- 6 ft x 2ft draped table

- One electrical outlet (15 Amp)

* Note: max height for displays is 8ft.

Your Tabletop Does Not Include: (Other Services that must be ordered separately)

- Shipping / Transportation / Customs (order from FREEMAN)

- Additional furnishings (order from FREEMAN)

- Certificate of Insurance (order from PAL Insurance or request from your insurance provider)

Internet (order from International Centre)

Booth numbers will be provided upon your arrival to the show and are not required when ordering additional services such as electricity, shipping, furnishing, etc. Simply provide your company name to the service provider. Attendees will easily find your company onsite via the Exhibitor Listing and Floorplans provided throughout the venue.

Please notify us of any competitors you’d prefer not to be in adjacent booths at tpatterson@annexbizmedia.com


Exhibits will be setup in Orion ABC and the Grand Foyer.

Exhibitor Move-In:

Thursday, September 14, 2017 7:00 a.m. – 9:30 a.m.*

* All exhibits must be set by 9:30AM. Any exhibitors that do not check in by this time may forfeit their right to exhibit.

Tradeshow & Conference Hours:

Thursday, September 14, 2017 10:00 a.m. – 8:00 p.m.

Visit our online agenda for full session details.


Exhibitor Move-Out:

Thursday, September 14, 2017 8:00 p.m. – 10:00 p.m.

Note: all exhibit booths must be removed from the facility no later than 10:00 p.m.
Exhibit booths left on show floor after that time may be subject to additional fees.


Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise, insurance can be ordered through PAL Insurance. You will not be permitted on the show floor without insurance.

There are (2) ways to arrange the required Insurance:

OPTION #1: SINGLE EVENT INSURANCE – PAL Insurance or Exhibitorinsurance.com

Annex Business Media has appointed PAL Insurance and Brokers Trust Group as recommended Insurance Contractors for exhibitors. Use the PAL application form available on our website or order online by going to www.exhibitorinsurance.com and search for the event name Modern Hydronics 2017.

Please forward the certificate of insurance to Tara Patterson, tpatterson@annexbizmedia.com

Email or fax 416-510-5133


Contact your own insurance company, request a certificate of insurance with the following requirements below:

  • Annex Business Media and The International Centre listed as an additional insured.

Annex Business Media 80 Valleybrook Dr,

Toronto, ON M3B 2S9

The International Centre

6900 Airport Road

Mississauga, ON L4V 1E8

  • Name of the Show: Modern Hydronics
  • Dates of the show: September 13-14, 2017 (includes move in and out dates)
  • Comprehensive General Liability of $2,000,000
  • Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.
  • Products and Completed Operations Liability
  • Contingent Employers Liability
  • Broad form Property Damage
  • Cross Liability clause
  • Severability of Interest Clause

Please forward the certificate of insurance to Tara Patterson, tpatterson@annexbizmedia.com by Thursday, August 24, 2017.

Email or fax 416-510-5133


Your booth includes two complimentary admission. If you register additional reps online, you will be invoiced $? for each additional rep (to cover the cost of meals for the day). Please email tpatterson@annexbizmedia.com if you have any questions.


Lunch and dinner are provided for two complimentary company representative per booth. Additional registered staff will be charged $120. Tickets available when registering here.


All arrangements for shipping to and from The International Centre should be made in advance as there is no onsite shipping offices (so bring your return shipment waybills). You can use any shipping company you prefer. The official contractor for the show for Customs, Transportation and Material Handling is FREEMAN. Please notify show organizers if you are shipping something large as there are restrictions on the show floor for heavy equipment, large equipment or anything above and beyond the 10ft by 5ft space.

Transportation, Advanced Shipment or Customs Contact:
FREEMAN Phone: (416) 252-2420 Email: FreemanTorontoES@freemanco.com

Advance Shipping

Advance shipments must be sent directly to FREEMAN. FREEMAN will begin accepting shipments starting August 14, 2017 between the hours of 8:00am‐4:00pm, Monday to Friday. Advance shipments must arrive no later than Thursday, September 8, 2017 at 4:00 pm to:



61 Browns Line, Toronto Ontario, Canada M8W 3S2.

To clarify shipping or customs questions, please contact FREEMAN Exhibitor Services at 416-252-2420 or email FreemanTorontoES@freemanco.com for assistance.

Direct Shipments

The only date The International Centre will accept shipments is Thursday September 14, 2017 during exhibitor move-in only. All direct shipments will be subject to material handling fees based on the total weight of your shipment unless you are onsite when it arrives to sign and receive your shipment directly at your booth. Show management is not responsible for your shipment. Be aware of what shipping service you have used so that if it has not arrived, you are able to track it.

Direct shipments to the venue should be properly labelled to the following address:

The International Centre

Conference Centre

6900 Airport Rd, Mississauga, ON L4V 1E8 Canada

Return Shipments

Return shipment pick-ups should be arranged for September 14, 2017 from 8pm - 9pm, directly from The International Centre.

If you are using FREEMAN for return shipments, they will be onsite for shipment pick up, please ensure that you have completed the necessary forms and have what you need for your return shipment (Show Management does not provide these forms). Exhibitors are responsible for pre-arranging return shipments and should bring waybills and return shipping paperwork with them as there are no shipping offices onsite.

If you are using your own service provider, shipment should be arranged for September 14, 2017 to be picked up between 8pm-9pm. If this cannot be arranged, please notify Show Management at tpatterson@annexbizmedia.com for special arrangements, no later than September 1, 2017.

Please note: All items / services not ordered through Freeman may be subject to Material Handling Charges and are the responsibility of the Exhibitor.

Material Handling

Exhibitors may hand-carry their own freight into the exhibit facility. All exhibitors handling their own freight will be responsible to arrange their own storage of empty containers during the show. No storage will be available on the show floor. The use of pump trucks and other mechanical equipment however, is not permitted.

If you do not wish FREEMAN to handle your freight, please complete the Material Handling Exemption Form contained in the service manual and return to FREEMAN exhibitor services. As well, a representative of your company is required on the loading dock to receive and sign for your shipments at the time of arrival or you will be charged accordingly. FREEMAN will control access to the loading docks in order to provide for a safe and orderly move in / move out.


A Modern Hydronics Summit 2017 rate of $129 is available at the Four Points by Sheraton Toronto Airport. Please identify you are booking with “Modern Hydronics" when booking to receive this rate. To book your room, call 1-866-716-8133 or book online at https://www.starwoodmeeting.com/events/start.action?id=1707181245&key=13CC1A28

For more information contact:

Tara Patterson | Event Coordinator| tpatterson@annexbizmedia.com | T: 416-510-6833

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The International Centre

6900 Airport Road

Mississauga, ON L4V 1E8


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