Modern Hydronics Summit 2019 - Exhibitors

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Date and Time

Location

Location

The International Centre | Conference Centre

6900 Airport Road

Mississauga, ON L4V 1E8

Canada

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Sales Have Ended

Registrations are closed
Thank you for registering!
Event description

Description

Sponsor & Exhibitor Information

Thank you for exhibiting at the Modern Hydronics Summit! Here’s some information to help you plan for the show:

Location

The International Centre, Conference Centre

6900 Airport Road, Mississauga, Ont. L4V 1E8

Tabletop Display

- 8ft wide x 5ft deep exhibit space

- 6 ft x 2ft draped table

- One electrical outlet (15 Amp)

* Note: max height for displays is 8ft.

Your Tabletop Does Not Include: (Other Services that must be ordered separately)

- Shipping / Transportation (order from Boneyard Event Services - BES)

- Additional furnishings (order from Boneyard Event Services - BES)

- Certificate of Insurance (order from Exhibitorinsurance.com or request from your insurance provider)


Internet (order direct from the International Centre on event day. A credit card will be required)


Booth numbers will be provided upon your arrival to the show. Attendees will easily find your company on-site via the Exhibitor Listing and Floorplans provided.

Setup/Teardown

Exhibits will be setup in Orion BCD and the Grand Foyer.

Exhibitor Move-In:

Thursday, September 19, 2019 7:00 a.m. – 9:30 a.m.*

* All exhibits must be set by 9:30AM. Any exhibitors that do not check in by this time may forfeit their right to exhibit.


Tradeshow & Conference Hours:

Thursday, September 19, 2019 10:00 a.m. – 8:00 p.m.

Visit our online agenda for full session details.

http://www.modernhydronicssummit.com/agenda/


Exhibitor Move-Out:

Thursday, September 19, 2019 8:00 p.m. – 10:00 p.m.

Note: all exhibit booths must be removed from the facility no later than 10:00 p.m.
Exhibit booths left on show floor after that time may be subject to additional fees.


Insurance

Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise, insurance can be ordered through exhibitorinsurance.com. You will not be permitted on the show floor without insurance.

There are (2) ways to arrange the required Insurance:

OPTION #1: SINGLE EVENT INSURANCE

Annex Business Media ExhibitorInsurance.com as recommended insurance providers for exhibitors. You can order online by going to www.exhibitorinsurance.com and search for the event name Modern Hydronics 2019.

Please forward the certificate of insurance to Tracy Lelyk, tlelyk@annexbusinessmedia.com


OPTION #2: YOUR OWN INSURANCE

Contact your own insurance company, request a certificate of insurance with the following requirements below:

Annex Business Media and The International Centre listed as an additional insured:
- Annex Business Media 400-111 Gordon Baker Rd, Toronto, ON M2H 3R1
- The International Centre, 6900 Airport Road, Mississauga, ON L4V 1E8

  • Name of the Show: Modern Hydronics
  • Dates of the show: September 19, 2019 (includes move in and out date)
  • Comprehensive General Liability of $2,000,000
  • Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.
  • Products and Completed Operations Liability
  • Contingent Employers Liability
  • Broad form Property Damage
  • Cross Liability clause
  • Severability of Interest Clause

Please forward the certificate of insurance to Tracy Lelyk, tlelyk@annexbusinessmedia.com by Friday, September 6, 2019.

Staffing

Your booth includes two complimentary admissions. If you register additional staff online, you will be invoiced $50 for each additional rep (to cover the cost of meals for the day). Please email tlelyk@annexbusinessmedia.com if you have any questions regarding additional exhibitor tickets.

Meals

Lunch and dinner are provided for two complimentary company representatives per booth. Additional registered staff will be invocied $50 per ticket. Tickets available when registering here.

Shipping/Receiving

General
All arrangements for shipping to and from The International Centre should be made in advance as there is no on-site shipping office (so bring your return shipment waybills). You can use any shipping company you prefer. The official contractor for the show for Transportation and Material Handling is Boneyard Event Services (BES). Please notify show organizers if you are shipping something large as there are restrictions on the show floor for heavy equipment, large equipment or anything above and beyond the 10ft by 5ft space.

Transportation, Advanced Shipments:
BES Phone: 833-BES-SHOW Email: logistics@bes.show

To clarify shipping questions, please contact BES at 833-BES-SHOW or email logistics@bes.show for assistance.

Direct Shipments

Direct shipments to the venue should be properly labelled to the following address:
The International Centre, Conference Centre
RE: MODERN HYDRONICS - SUMMIT 2019, SEPT 19
Exhibitor Name: YOUR COMPANY NAME
6900 Airport Rd, Mississauga, ON L4V 1E8 Canada

Please ensure your on-site staff has the tracking details with them.

If you are shipping a skid: Skid delivery can only be accepted on event day, Thursday Sept 19th beginning at 7:00am. Ship to the above address adding these details: Loading Dock 95 or 96. Please have the transportation company call Client Services at 416-891-2505 upon arrival to have the one of the docks opened for them.

Return Shipments

Return shipment pick-ups should be arranged for September 19, 2019 from 8pm - 9pm, directly from The International Centre, Conference Centre.

If you are using BONEYARD for return shipments, they will be on-site for shipment pick up, please ensure that you have completed the necessary forms and have what you need for your return shipment (Show Management does not provide these forms). Exhibitors are responsible for pre-arranging return shipments and should bring waybills and return shipping paperwork with them as there are no shipping/printing offices on-site.

If you are using your own service provider, shipment should be arranged for September 19, 2019 to be picked up between 8pm-9pm. If this cannot be arranged, please notify Show Management at tlelyk@annexbusinessmedia.com for special arrangements, no later than September 3, 2019.


Accommodations

A Modern Hydronics Summit 2019 hotel group rate is available at:

Sandman Toronto Signature Hotel
Hotel booking code: “Modern Hydronics 711514"
55 Reading Court | Toronto ON | M9W 7K7
Call the 24 hours reservation line at 1.800.sandman

For more information contact:

Tracy Lelyk | Event Manager | tlelyk@annexbusinessmedia.com | T: 437-772-7557

Date and Time

Location

The International Centre | Conference Centre

6900 Airport Road

Mississauga, ON L4V 1E8

Canada

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