Virtual Elections for the 2020-21 Sponsoring Committee

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Annual election of community members & parents interested to join the local Air Cadet League committee, in partnership with DND staff

About this Event

Logistics:

You are invited to register by choosing one of two options:

  • Election Attendee & Potential Volunteer (You wish to view the election and offer your help as an occasional volunteer)

OR

  • Election Candidate (You wish to run for a seat on the Sponsoring Committee and volunteer more regularly)

After you have registered via this eventbrite invitation, your email will be provided to our Regional Air Cadet League Advisor who will email you the virtual meeting details for September 17th.

Role of the Squadron Sponsoring Committee:

The Sponsoring Committee of an Air Cadet Squadron are a group of parents and interested community members working in partnership with the Squadron DND staff to support the local training program in order to achieve the three goals of the Royal Canadian Air Cadets, which are:

  • to develop leadership and good citizens,
  • to promote physical fitness, and;
  • to stimulate an interest in aviation.

The Sponsoring Committee is responsible to work in collaboration with DND staff to ensure the proper functioning of the Squadron. The Committee represents the Air Cadet League of Canada within the local community, provides indispensable local support for squadron needs, provides financial support, and makes necessary contracting arrangements for squadron activities. The committee is comprised of five executive positions and a maximum of six directors. As the Committee's mandate is for a one-year period, the committee is dissolved near the end of each training year and a new committee is elected from interested members of the Squadron community.

To be a member, you must meet the following conditions:

  • be a legal resident of Canada or a Canadian citizen living abroad;
  • be at least eighteen (18) years of age;
  • have a genuine interest in the objectives of the Air Cadet League;
  • have successfully completed the volunteer screening and registration process (for new members, can be completed following the election)

Roles and responsibilities of the executive positions on the Committee are provided in the additional text below.

Stronger together than apart.

Squadron Sponsoring Committee Positions and Roles

The committee is comprised of five executive positions and a maximum of six directors. As the Committee's mandate is for a one-year period, the committee is dissolved near the end of each training year and a new committee is elected from interested members of the Squadron community.

Role of the Chairperson

1. With respect to the Regional Committee:

a) Attend Regional and Provincial meetings;

b) Submit annually the financial statement (ACC9), the list of Sponsoring Committee members

c) (CPQVO101), the Squadron’s inventory and the Government report T3010 and TP985.22 (inorder to maintain the validity of the charity number);

d) Support the subcommittees established by the Provincial Executive Committee such as the l’Auto-Cadet, flying committee, effective speaking, music and military drill competitions, etc.);

e) Participate in any regular or special activities taking place in one’s region;

f) Commit to follow, in the year of his/her appointment, the Chairperson’s course delivered by the Air Cadet League;

g) Ensure that each Sponsoring Committee member completes the registration form and

complies with the screening process, and;

h) Ensure that each Sponsoring Committee member and volunteer will take the basic training course.

2. With respect to the Sponsoring Committee:

a) Ensure the proper functioning of the Squadron’s Sponsoring Committee;

b) Chair regular and special meetings, and determine the agenda;

c) Oversee set-up of the sub-committees;

d) Maintain close ties with the Commanding Officer (per the Sharing of Responsibilities

document);

e) Ensure that the members of the Committee attend the training course offered by the Provincial Committee;

f) Ensure that each new member completes the registration form and complies with the

screening process; and

g) Keep the Sponsoring Committee’s documents.

Role of the First and Second Vice Chair

a) Represent the Chairperson when he/she cannot attend a meeting;

b) Carry out tasks assigned to his/her by the Chairperson;

c) Keep abreast of all working files so can replace the Chairperson if there is a need;

d) Can be responsible for mandate, at the discretion of the Chairperson;

e) Participate in the Chairperson’s training course, and;

f) Perform any other related duties.

Role of the Treasurer

a) Responsible and custody of the squadron funds;

b) Keep the Squadron accounts;

c) Prepare and submit monthly financial statements;

d) Present the ACC9 financial statements and Government reports as required;

e) Prepare and control the charitable donations receipts;

f) Maintain the Squadron’s non-military inventory;

g) Pay the bills and makes deposits;

h) Ensure the service requests for the exercises (CDT145) are approved by the RCSU and

complete claim forms (CDT135);

i) Follow the Treasurer training;

j) One of the cheque signatories;

k) Prepare the financial statements for the annual election; and

l) Perform all other related duties.

Role of the Secretary

a) Convene the members to meetings;

b) Attend meetings, prepare the Minutes and send to members two weeks after the meeting;

c) Take care of the correspondence;

d) Keep a mail register;

e) Maintain the list of members and their contact information;

f) May assist the Treasurer with the Squadron’s inventory of non-military goods task, and;

g) Perform all other related duties.

Role of a Director

a) Assume various functions as assigned to such as funding, advertising, transportation,

recruiting, public relations and the rental of premises.

b) Provide a status report to the Chairperson if responsible for a subcommittee;

c) Attend Sponsoring Committee meetings;

d) Collaborate in the organization of activities, and;

e) Performs all other related duties.

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